AI Document Translation: 15 Languages with Original Formatting Preserved

The Document Translation Problem

Translating a document should be simple. In practice, it is anything but.

Most teams face a frustrating choice. Use a free online translator like Google Translate, which handles text reasonably well but destroys formatting — tables collapse, headers merge with body content, page breaks land in arbitrary locations. Or hire a professional translation agency at EUR 0.10-0.25 per word with a turnaround measured in days or weeks. For a 30-page technical specification, that is EUR 1,500-3,000 and a two-week wait.

Neither option serves teams that need fast, affordable, format-preserving translation as part of their regular workflow.

How Document Translation Works in extriq

Upload a document, select the target language, and download the translated version with the original formatting intact.

Supported Formats

• PDF files — The AI extracts the content structure, translates text while preserving layout, and generates a new formatted document
• DOCX (Word) files — Translation preserves headers, footers, tables, numbered lists, bold and italic formatting, and paragraph styles
• XLSX (Excel) files — Handles cell content, merged cells, and multi-sheet workbooks while maintaining spreadsheet structure

The 15 Supported Languages

English, German, French, Spanish, Italian, Dutch, Polish, Lithuanian, Latvian, Estonian, Czech, Slovak, Romanian, Portuguese, and Swedish.

This set covers the primary business languages across the European Union — reflecting the needs of teams working on cross-border projects.

Why Format Preservation Matters

Consider a construction company translating a 45-page tender specification from German into English. The specification contains detailed material requirement tables, technical drawings with labeled dimensions, a structured table of contents, and appendices with compliance checklists.

When traditional translation strips formatting, someone has to recreate every table, restore every heading hierarchy, and reformat every list. This reconstruction often takes longer than the translation itself.

Format-preserving translation eliminates this entirely. Tables stay as tables, headers maintain their hierarchy, lists remain ordered, and page layout stays consistent. The receiving team can work with the translated document immediately.

Technical vs. General Translation Quality

Industry terminology. Terms like "liquidated damages," "curtain wall system," or "retention percentage" have precise meanings. AI models trained on diverse professional content handle specialized vocabulary more effectively than general-purpose translators.

Legal precision. "Shall" and "may" have different legal implications. "Best efforts" and "reasonable efforts" are distinct obligations. Translation must preserve these distinctions.

Numerical and structural content. Numbers, units, formulas, and structured data must be preserved exactly. Currency formats and date conventions may need localization while underlying values remain unchanged.

For critical documents, we recommend treating AI translation as a highly efficient first draft and having a domain specialist review key provisions.

Use Cases

Multilingual Tender Submissions

EU public procurement often requires documentation in the contracting authority's language. Translating technical proposals, compliance documentation, and financial offers preserves formatting and delivers results in minutes rather than weeks.

International Contract Management

Companies operating across multiple European markets manage contracts in several languages. Translation with format preservation allows legal teams to work with documents that look like the original.

Cross-Border Compliance

Regulatory documents, safety data sheets, and quality certifications often need multiple languages. Batch translation handles the volume without per-document overhead.

Internal Communication in Multilingual Teams

Construction projects bring together teams from multiple countries. Site reports, meeting minutes, and technical instructions stay accessible to everyone without translation delays.

What Translation Costs Look Like

Traditional pricing runs EUR 0.10-0.25 per word. For a 30-page document of ~10,000 words: EUR 1,000-2,500 per language.

With extriq, document translation is included in the platform subscription. No per-word charge, no per-document fee, no rush pricing. A procurement team translating 20 documents per month across three languages saves EUR 60,000-150,000 annually compared to agency rates.

Security for Sensitive Documents

extriq processes translations within the same secure, EU-hosted infrastructure used for all platform features. Documents remain encrypted, are not used for model training, and stay within the user's workspace. No need to send sensitive documents to external services.

Ready to Get Started?

Try extriq free for 30 days and translate your first document with formatting preserved. Upload a PDF, DOCX, or Excel file, select your target language, and see the results in minutes.

Start your free trial